Track insurance certificates before they expire.
Collect certificates of insurance, read the expiration and coverage details automatically, and get warned before a vendor goes uninsured.
Who it's for: Risk, procurement, and operations teams who require vendors, subcontractors, or tenants to carry insurance and can't afford a lapse.
Try it now
Analyze an ACORD certificate
Use the free tool first — no account needed. Move it into COI Tracker when you want it monitored.
What it does
The job, handled end to end
- 1Collects ACORD certificates through a request link or accepts uploads from your team.
- 2Reads the expiration date, coverage types, and limits off the certificate so you don't re-key them into a spreadsheet.
- 3Tracks every certificate against your requirements and flags coverage that is expiring, expired, or below the limit you require.
- 4Notifies the right person — and optionally the vendor — before the certificate lapses.
How it works
Three steps
Collect
Request certificates from vendors or upload the ones you already have.
Extract
Keelstar reads expiration dates, coverage types, and limits from the ACORD form.
Monitor
Each certificate is tracked against your requirements, with reminders before anything expires.
Recurring value
Where the real value is
Insurance is the definition of recurring value: a certificate is only useful while it's current. Keelstar watches every expiration date and coverage requirement continuously, so the moment a vendor's policy is about to lapse — or already has — the right person knows, with time to act.
Audit output
Keep a dated record of every certificate you held, when it was valid, and what it covered. When a claim or audit asks 'was this vendor insured on the day of the incident?', you have the evidence on file.
On the shared platform
Built in, not bolted on
Audit trails
Every action recorded with an actor and timestamp.
Version history
Every version of every document, kept and comparable.
Role-based permissions
Access is one decision, applied across workflows.
Exports
Hand any record or its history to finance or an auditor.
Notifications
Reminders that fire before deadlines, not after.
Shared platform
One foundation for every application you add.
Security & privacy
Security documentation available on request.
Fast self-serve setup
Live the same day. No consultants, no project.
FAQ
Common questions
Standard ACORD 25 certificates of liability insurance and common variants. Keelstar reads expiration dates, coverage types, and limits, and lets you correct anything by hand.
Yes. Define required coverage types and minimum limits, and Keelstar flags any certificate that falls short, not just the expired ones.
You choose. Notify an internal owner, a team, and optionally the vendor, on a schedule you control ahead of the expiration date.
Yes. Every certificate is retained with its valid dates, so you can answer coverage questions about any point in the past.
Documentation
Start with COI Tracker today
Live the same day. No consultants, no implementation project.