Policy acknowledgment
Track policy attestations by version
Send code of conduct and policy attestations tied to specific document versions. Keelstar records who acknowledged what and when.
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Related: Policy Acknowledgment Tracker · Vendor compliance · Policy attestation software · Policy acknowledgment tracking · Policy annual refresh campaign · All solutions
The common problem
HR publishes updated policies but cannot prove which employees accepted the new version. Old attestations cover new rules in audits.
- Attestations not tied to policy version numbers
- New hires miss acknowledgments during onboarding
- Annual campaigns tracked in spreadsheets
- Auditors ask for version-level proof HR cannot produce
How policy acknowledgment works
Publish
Distribute the current policy version with a clear effective date and required reading window.
Attest
Employees acknowledge receipt and understanding through a tracked link—no paper sign-in sheets.
Prove
Completion rates, timestamps, and version history are ready for HR and regulatory inquiries.
Benefits
- Version control when policies are updated mid-year
- Reminder nudges for employees who have not attested
- Department-level completion reporting
- Audit trail for HIPAA, safety, and code-of-conduct programs
Version control
Tie attestations to policy versions
Each campaign links to a specific policy or handbook version so acknowledgments map to the exact text employees accepted.
Campaigns
Automate annual and new-hire campaigns
Launch attestation campaigns with reminders until every employee in scope completes or escalates.
- Version-linked attestation requests
- Reminder cadence for non-responders
- Completion dashboard by department
Evidence
Export attestation evidence
Download who acknowledged which version and when for compliance, ethics, and HR audit requests.
Who it's for
- HR compliance teams running annual attestations
- Ethics officers managing code of conduct campaigns
- Healthcare compliance programs with CMS expectations
- Internal audit reviewing policy acknowledgment controls
What good looks like
- Every attestation tied to a policy version
- New hires receive required acknowledgments
- Reminders run until completion or escalation
- Completion rates visible by department
- Attestation history exports for audit
Need a tracked version? Set up a vendor portal, vendor onboarding workflow, or browse all solution guides.
FAQ
Yes. Employees complete attestations through secure links without complex logins.
Launch a new campaign tied to the new version. Prior acknowledgments remain in history.
Yes. Target departments, roles, or locations for each attestation campaign.
Yes. Code of conduct and other policies use the same version-linked workflow.
Keelstar covers W-9, COI, OIG screening, contracts, invoices, and policies on shared vendor records.