Certificate of insurance
ACORD 25 tracking tool for liability certificates
Upload or collect ACORD 25 certificates and Keelstar captures coverage types, limits, and dates for review against your requirements.
Last updated:
Related: COI Tracker · Certificate of insurance · ACORD 25 tracking · COI tracking software · COI additional insured verification · All solutions
The common problem
Most COIs arrive as ACORD 25 PDFs that nobody reads consistently. Limits and coverage lines are missed until a claim or audit exposes the gap.
- Coverage types and limits are scanned inconsistently
- Additional insured checkboxes are trusted without endorsements
- Certificate holder names are not validated against your entity
- No version history when vendors submit updated ACORD forms
How COI tracking works
Collect
Request certificates from vendors through a secure link or upload files your team already has.
Extract
Expiration dates, coverage types, and limits are captured from ACORD certificates for review.
Monitor
Reminders fire before certificates lapse so uninsured vendors do not slip through approvals.
Benefits
- Expiration alerts before coverage lapses
- Requirement checks against your limits and endorsements
- Vendor self-service certificate upload
- Audit-ready history for risk and procurement reviews
Extraction
Extract what matters from ACORD 25
Keelstar captures general liability, auto, umbrella, and workers comp lines with limits and expiration dates from standard ACORD certificates.
Requirement checks
Check certificates against your requirements
Compare uploaded ACORD 25 data to contract minimums so gaps surface before vendors start work.
- Coverage type and limit validation
- Certificate holder name checks
- Expiration monitoring on extracted dates
Audit trail
Versioned certificate history
Each renewed ACORD 25 stays on the vendor record with timestamps so risk teams can prove which certificate was on file on a given date.
Who it's for
- Risk analysts reviewing ACORD certificates daily
- Procurement teams enforcing insurance requirements
- Construction managers tracking subcontractor COIs
- Property managers monitoring tenant certificates
What good looks like
- ACORD 25 data extracted for key coverage lines
- Limits compared to contract requirements
- Certificate holder matches your legal entity
- Renewed certificates versioned on vendor record
- History exports for insurance audits
Need a tracked version? Set up a vendor portal, vendor onboarding workflow, or browse all solution guides.
FAQ
Keelstar extracts standard ACORD 25 fields from uploaded certificates for review and monitoring.
Yes. Set minimum limits and required lines per vendor tier or contract.
Yes. Vendors can submit through secure links without a Keelstar login.
Keelstar flags when endorsements are required so your team can request supporting documents.
Keelstar covers W-9, COI, OIG screening, contracts, invoices, and policies on shared vendor records.